The Most Effective Time Management Hack for Maximum Productivity

Jacob Morgan
3 min readMar 23, 2021


One of the biggest challenges of being an entrepreneur is finding time to do everything.

Between managing your business, building a team, and planning long-term strategy, you may feel like you are running out of time. You may feel like your days lack rhythm and are chaotic as you run from task to task.

There are many ways to use your time more effectively, but the best time management hack for entrepreneurs is this: batching tasks.

I made a video about this which you can see below. If you want more content like this then make sure to subscribe to the Be Your Own Boss Podcast Youtube Channel where Blake and I teach you how you can be your own boss.

When you batch tasks, you lump similar tasks together. You could batch checking your email and social media to just one time per day. You can also batch your meetings to only a few days a week. I only schedule meetings and phone calls on Tuesdays and Thursdays, which helps me get in the mood for those activities and makes me more productive. On the days I don’t have batched meetings, I can focus on deep work instead of having to stop every few hours for another meeting.

Any type of similar activity can be batched, even recording podcasts, writing content, or taking pictures. Set aside a time to do these activities together once a day or once a week instead of bouncing between them all week long.

When you don’t batch tasks, you jump back and forth between tasks as they come. You may spend each day writing an email, making phone calls, updating your website, and working through your finances, only to do all those same activities the next day. But every time you switch tasks, it takes your brain time to re-focus and get engaged. Over time, you lose a lot of time and energy by jumping between tasks, and life can feel chaotic and disorganized.

Now more than ever, people are moving from full-time employment to entrepreneurship. We are collectively realizing that the only job security that exists is the one that you create for yourself, but how? My wife Blake and I are successful entrepreneurs who both made the transition while we had full-time jobs. You can learn how here.

Download our new guide on 5 Tips For How To Become An Entrepreneurs While You Have A Full Time Job.

When you batch tasks, you get through tasks more quickly because you’re already in the flow and the right mindset to knock out a bunch of the same tasks. Instead of bouncing between emails, phone calls, meetings, and writing, you can get in the zone of one type of task. Batching tasks makes you more engaged and productive. When you batch tasks, you get back all of that time it takes you to re-focus between tasks.

No matter what type of business you run, you definitely have tasks that can be batched. Take a look at your daily or weekly schedule and find similar tasks that you can batch together and do at the same time. Over time, this effort will pay dividends.

Entrepreneurs have enough to do without getting distracted. Batching tasks can keep you productive and energized.

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Jacob Morgan

4x Best-Selling Author, Speaker, & Futurist. Founder of Exploring Leadership, Employee Experience, & The Future of Work